Old Portsmouth

Friends of Old Portsmouth Association

Approved minutes from June committee meeting

Minutes 3 May

THE FRIENDS OF OLD PORTSMOUTH, 3 May 2017

Website: www.oldportsmouth.org.uk Email: This email address is being protected from spambots. You need JavaScript enabled to view it. Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, 3 May 2017

Present:

Rob Wood (Ward Councillor), Anna Koor (Secretary), Mike Dobson (Traffic), Gail Baird (Chair, Website), Bob Stewart (Spice Island),

1 Apologies – Alistair Wilson (Membership), Terry Halloran (Planning), Tom Wood (Ward Councillor), Anita Stepnitz (Vice Chair), PCSO Michelle Slater (St Thomas Ward Police Team), Vikki Mathews (Social), Laurie Higgins (Treasurer), Ryan Brent (Ward Councillor)

2 Minutes of previous meeting

The Minutes of the meeting held on Wednesday 15 March were approved and signed by the Chair.
Meeting Note: this meeting was not quorate as only 5 members were present, therefore for the sake of continuity it was decided to continue with the meeting but carry forward any key decisions.

3 Matters arising
Wightlink – a public drop-in session for residents is planned for Tuesday 9 May 16.30-18.30. Rob will not be able to attend due to purdah. Mike feels he has commented in full detail regarding the expected traffic problems. Committee dates – Committee members should have these already diarised, however Anna agreed to email the calendar to everyone to avoid lack of attendance in future. It was also noted to check dates for next Easter to ensure there’s no clash.

4 Correspondence
Moat – residents have written raising the issue of algae contamination at the Hotwalls end of The Moat. A high tide and storm over the previous weekend appears to have dispersed the algae. However there is a bank of shingle which does need clearing. The seafront manager is looking into when and how they will tackle this.

5 Treasurer's Report

Laurie was unable to attend but submitted this summary. He confirmed that Lloyds has now registered him as an authorized signatory. He has updated the accounts to March 2017 and these will be posted on the website. The key figures are below, reflecting the situation at March 2017. He is currently looking at the further information provided by Vikki relating to the previous years’ expenditure so that this can be reconciled and given to Janis for examination.

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Membership Income Expenditure
Surplus to date Balance in Bank

6 Membership Report

£729.00 £362.55 £366.45 £8,789.93

Alistair is away but has provided a membership table. It was decided to discuss this in full at the next meeting.

7 Planning Report

Terry was not able to attend but submitted a summary for April / May 2017.
Post-meeting note: There will be a meeting at 7pm on Monday 22 May at the Cathedral for neighbours to be consulted over the revised plan for the top floor alterations to Cathedral House.
Sally Port Hotel – Anna to invite owner representative Lucy Watts to next meeting.

8 Social Programme

Anna will circulate a list of event ideas that were proposed - committee members will need to fill in the ‘talk/trip descriptors’ and contact details so that Vikki has something concrete to work from.

9 Environment Report
Camber Swans – a public notice has been erected by PCC drawing the public’s attention to nesting swans, following a recent incident involving a member of the public seen disturbing the swans’ nest and egg. (See Portsmouth News, 15 April 2017)

10 Defibrillator Report

The Defibrillator is installed and operational at the Still n West. Update from Anita at the next meeting.

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11 Website

Gail confirmed that Phil is too busy to rectify the website defects, but he is willing to maintain it until it is overhauled. Gail’s business partner Dan Bernard will provide a quote to be discussed at the next meeting. It was suggested FOOPA might organise a new website launch to coincide with a social event. Gail proposed setting up a Twitter account so we can alert people to problems—committee members need to consider how this could be implemented.

12 Traffic
Old Portsmouth Traffic Area Study – this is due to get off the ground and likely to kick off with a workshop involving community representatives. Mike to follow-up after the Election.
Parking – the new restrictions resulting from the Traffic & Transportation Cabinet Decision to reduce free visitor parking in KA Zone from 2 hours to 1 hour come into play on 4 May. Mike will update the Parking Table on website.
Speeding – Mike is awaiting a response from the Chief Constable and Inspector Marcus Cator regarding his detailed letter and offer of a meeting with FOOPA. This was in response to the disappointing presentation by the two PCSOs who attended the December Neighbhourhood Forum and downplayed the community’s concerns with speeding, also conflating the 20mph limit versus 20mph zone issue, and suggesting that speeding in Old Portsmouth is unenforceable. A response from Hampshire Constabulary’s Traffic Management Officer states that Community SpeedWatch is the ideal tool for managing speed. CSW volunteers disagree—they are not on the street 24/7!
PCC Draft Air Quality Strategy – Mike is drafting a FOOPA response (deadline 8 May 2017). He considers it is lacking the determination to drive down air pollution. When asked about tackling engine idling, PCC implied that it is difficult owing to procedural issues. However if it was promulgated by PCC that engine idling is illegal, it would give citizens greater support when they politely challenge drivers. The Strategy cites 95 deaths annually in Portsmouth where air pollution is a contributor, however this is only particulates. The former director of Public Health in Portsmouth estimated 600 per year—as reported in the Portsmouth News in 2016.
Bidvest Logistics – following complaints from residents about the company’s speeding delivery lorries, Rob emailed them and received an assurance that drivers would be told to heed the 20mph speed limits.

13 Policing – not in attendance.
14 Ward Councillors’ Reports – Purdah is in progress. 15 Committee Admin – None.
16 AOB – None.
17 Date of next Meeting - Wednesday 17 May 2017.

Minutes 15th March committee meeting

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THE FRIENDS OF OLD PORTSMOUTH, 15 March 2017
Website: www.oldportsmouth.org.uk Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, 15 March 2017
Present:
Hilary Tyler (Chairman), Rob Wood (Ward Councillor), Anna Koor (Secretary), Ryan Brent (Ward Councillor), Laurie
Higgins (Treasurer), Mike Dobson (Traffic), Gail Baird (Deputy Chair, Website), Bob Stewart (Spice Island),
1 Apologies – Alistair Wilson (Membership), Terry Halloran (Planning), Tom Wood (Ward Councillor), Anita
Stepnitz (Defibrillator Project), PCSO Michelle Slater (St Thomas Ward Police Team)
2 Minutes of previous meeting
The Minutes of the meeting held on Wednesday 15 February were approved and signed by the Chairman.
3 Matters arising
FOOPA Annual Review – Gail confirmed it is ready. An initial print run of 200 copies was agreed as more can be
printed later if required, at no extra unit cost. Anna had retrieved missing bank statements, receipts, and
transaction information from Alistair who is still unwell. This was passed to Laurie to prepare the final accounts
but as there is no time to include full accounts in the Review, Laurie will issue Gail a simple cash in/out summary
for the year. At the AGM there will be a separate printed sheet with the full accounts detailed. There are three
advertisers, a total of £125 income, which will help towards printing costs.
AGM at Cathedral House – Anna to liaise with Alistair to produce up-to-date list of members and membership
subs due, in order to tally with Members who attend and need to pay. Rob and Anita will assist with membership
subs on the door. Anna to advise speaker to bring laptop loaded with presentation, as well as a memory stick. Cllr
Rob assured Anna that there would be sufficient expertise there to activate wifi projector etc. and confirmed that
wine is on a sale-return basis from Camber Wines – Terry to liaise with David at ABar Bistro and handle wine and
nibbles in Alistair’s absence. Hilary / Anna need to co-sign cheque for Terry for room hire when he picks up keys.
4 Correspondence
Sallyport Inn – there is a new owner group of investors who have taken over the project and are moving ahead
with it. The previous owner remains part of this new group. Anna will liaise with their representative and invite
them to the next FOOPA meeting.
Police – PCSO Michelle Slater confirmed she will be at the AGM to talk to residents and answer any questions
regarding current policing issues in the ward.
Accounts – Janis Loose has been unable to examine the accounts because some documentation regarding the
previous year’s transactions had not been received yet. She has reported on this basis.
5 Treasurer's Report
The documentation from Alistair will be assessed tomorrow by Laurie who proposed that at every committee
meeting, members submit receipts / invoices and keep a record of monies paid and received. Laurie will resend
the pro forma entry sheet. As Hilary is stepping down, Anna will obtain forms from Lloyds to remove Hilary as a
signatory and add Laurie and Gail. Gail to forward printer’s invoice to Hilary and Anna, copied to Laurie, for
payment. Janis is resigning as Auditor with effect from the AGM. Hilary will enquire whether former Treasurer
Graham Brett will agree to replace her. Laurie commented that due to the illness of previous Treasurer and
current Membership Secretary, finance paperwork has been considerably impaired. The Committee could have
employed an accountant to do this, but it would have been difficult to justify the expense.
6 Membership Report
See above regarding AGM.
7 Planning Report
See separate report from Terry.
Becketts Southsea Ltd– residents at Pembroke Park have contacted Cllr Rob regarding the Premises Licence
Application. The Committee noted that this has the potential to impact on Old Portsmouth because of proximity
to Pembroke Park. Representations should be made by 24 March 2017.
Retrospective Planning Applications – Cllr Ryan reported that officers are looking at the Local Plan with a view to
possible amendments in 2018 and that they are aware of the disquiet regarding what appears to be an increasing
number of structures being built ‘under the radar’. This is a main topic for discussion at the Spring OPGQ
Neighbourhood Forum on 30 March 2017.
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8 Social Secretary's Report
Cllr Rob has spoken to Vikki and she is willing to help out with events provided they are better organised and
simplified. It was agreed that local visits and talks hosted at venues that do not incur room hire costs are
preferable, and a few ideas that fit this bill: BAR, Ye Olde Spotted Dog, Cathedral, Mary Rose, Hotwalls/Canteen.
9 Environment Report
Hotwalls – Dr Bev Lucas has left PCC and the person responsible for the Hotwalls Studios moving forwards is Josie
Dalling - This email address is being protected from spambots. You need JavaScript enabled to view it. who manages the council's Seafront Services Team.
10 Defibrillator Report
Anita emailed to confirm that, following a meeting with Julia Hender, the cost of the defibrillator is less than
expected. FOOPA’s contribution is now £127.50 as the total bill is £1,627.50 and not £2,500 as originally quoted.
Invoice received and a cheque for this amount was handed to Anna for Anita to pass to Julia. Work was due to
take place to mount the box for the unit on Friday and then South East Ambulance Service will come and link the
defibrillator up to their systems, anticipated in the next fortnight. There is scope for Portsmouth W I and FOOPA
to jointly support another defibrillator unit in Old Portsmouth. Carried forward to next meeting.
11 Website
Phil has confirmed that the FOOPA website is dysfunctional on many levels. The Committee agreed that the
sensible way forward is to move to a Wordpress based website. Gail will talk to Phil about the cost implications.
Gail will also talk to her contacts regarding a quote for setting it up and ongoing maintenance.
12 Traffic – Mike
Old Portsmouth Traffic Area Study – clarification sought over more parking spaces proposed for OP reported in
Portsmouth News which generated cries of protest. Told that it was either The News getting it wrong, or PCC
press announcement being wrong.
Parking – Traffic & Transportation Cabinet Decision to reduce free visitor parking in KA Zone from 2 hours to 1
hour. FOOPA deputation was in support of proposal, as were deputations from Community SpeedWatch, Spice
Island Association and individual support from Tony Davenport. FOOPA is heartened by common cause among
community representatives in recognition that we can't keep pandering to demands for more parking. No verbal
deputations to oppose and Cllr Fleming was supportive of residents.
Parking Restrictions in OP - summary uploaded on website, but a query remains over RPP and post-1800.
Speeding - Mike expressed disappointment with Neighbourhood Police Team input at December OPGQNF so is
seeking clarification from Chief Constable over police enforcement of speeding and policy regarding 20mph limits.
OPT&RSWG – Mike and Anna were invited by PCC’s Senior Road Safety Officer Ollie Wilcocks to share information
regarding metrics that PCC have been using to establish whether or not speeding on HS is a problem. There was a
discussion over the shortcomings of using average speed as a relative measure because it does not reflect
different volumes or spread of traffic. Data has been requested for other roads in the city so that Mike can
conduct similar analysis and look at extenuating factors. PCC’s summary table for OP contained an error – total
traffic count for 2015 was given as 55k when in fact over 100k.
School Crossing Patrol - Will be reinstated for Pembroke Road. PCC hope to have someone by end of March 2017.
Wightlink – Work continues on site. Concerns that traffic issues for disembarking vehicles have not been
addressed and that Wightlink’s modelling was unrepresentative. The fundamental worry is that longer queues will
cause backlog in St Georges Road and block Cambridge Road Roundabout. What happens when road movement is
paralysed and emergency services cannot get through? If PCC is wrong in accepting modelling and discounting
FOOPA concerns then it is not only a huge cost to rectify but also a risk to public safety.
13 Policing - PCSO Michelle Slater submitted a report for the FOOPA Annual Review and will be attending the
AGM and available to update residents and answer questions.
14 Ward Councillors’ Reports - Nothing further to add.
15 Committee Admin - Nothing further.
16 AOB - The former FOOPA website address has been hijacked and fallen into disreputable hands. Cllr Rob has
submitted an instruction to Wikipedia to update the entry with the correct website address. He will monitor this
over the coming weeks to ensure it is implemented.
17 Date of AGM and next Meeting - FOOPA AGM – Thursday 23 March 2017, 7.30pm, Cathedral House, followed
by Talk by Captain Bill Oliphant and drinks reception. Next Committee Meeting - Wednesday 19 April 2017
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Minutes of Cmttee meeting March 3rd 2017

Minutes of Cmttee meeting Nov 2016 - Feb 2017

Minutes 12 October 2016 committee meeting

THE FRIENDS OF OLD PORTSMOUTH, 12 October 2016
Website: www.oldportsmouth.org.uk/ Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, 21 September 2016

Present: Bob Stewart (Spice Island), Anita Stepnitz (Defibrillator Project), Anna Koor (Secretary), Terry Halloran (Planning), Mike Dobson (Traffic), Laurie Higgins (Treasurer)

Absent: Ryan Brent, Tom Wood

1. Apologies – Rob Wood (Ward Councillor), Hilary Tyler (Chairman), Gail Baird (Deputy Chair, Website), PCSO Michelle Slater (Police – St Thomas Ward), Vikki Matthews, Alistair Wilson (Membership)

2. Minutes of previous meeting
The Minutes of the meeting held on Wednesday 21 September 2016 were approved by TH as acting Chairman.

3. Matters arising
Seafront safety – Carried forward to next meeting as Rob is away.
Treasurer - Welcome to Laurie Higgins.
Christmas Lunch – Gail has been trying to contact Sonia Banks regarding the Christmas lunch. Terry will contact Alistair to establish situation.

4. Correspondence
Nil.

5. Treasurer's Report
Laurie introduced himself and advised the Committee that he has attempted to reconcile this year’s accounts in terms of deposits and payments. There are items that need tying together and it would be helpful to have the cheque book and paying-in book. He is in possession of most of the bank statements. Regarding the full set of accounts for 2014 and 2015 there are a few queries outstanding.
Actions: Terry to try and organise meeting between Vikki, Alistair and Laurie; and email Laurie the financial report prepared by Janis Loose. Laurie needs to establish why there are so many duplicate statements and obtain the cheque book / paying-in book. He concluded by proposing to set up a system whereby payments are authorised via written requests and these are then tied in with the receipts. The Committee agreed. With immediate effect, he will prepare a monthly report on income / expenditure and a cash balance as a spreadsheet. Anna to update Committee contact list with Laurie’s details. She will also circulate the complete updated Committee email contact list.

6. Membership Report
Alistair not present.

7. Planning Report
Terry read through his summary, which includes the application from 3 Penny St and 2 Nobbs Lane. There is no update on the Fullers site at The Point. No 5 Grand Parade – issue of missing wrought iron balcony railings is carried forward, for discussion with Rob. It is understood that revised plans have been submitted by Sallyport Hotel which may resolve the neighbour concerns. Pembroke Park and Air BnB to be carried forward for discussion with Rob / Tom.

8. Social Secretary's Report
Anita has liaised with BAR regarding potential FOOPA visit and the there is scope for an hour’s tour of the facility any Wednesday afternoon.

9. Engineer's Report
The Committee is looking for someone to take on this responsibility. The issue of BAR’s lighting is carried forward. One suggestion is to revise the parameters for the role, broadening its scope and renaming it Environmental.

10. Defibrillator Report
Anita has circulated photos of what the equipment would look like in situ. The pubs nearby have offered to accommodate it, as it is an important part of their community support role. She will enquire with Julia what the current status is, and whether there is any outcome regarding CIL money from Cllr Brent.

11. Website
Gail not present. No issues to report.

12. Traffic
Mike reported success with reinstating the Old Portsmsouth Traffic and Road Safety Working Group meetings, now chaired by PCC Cabinet Member, Cllr Jim Fleming. Its first meeting was on 20 September and attended by a representative from FOOPA, Spice Island Assn, Neighbourhood Forum Committee, Poynings Place Residents, and Community SpeedWatch volunteer. The agenda included an update from PCC regarding the recent traffic diversions along High Street as a result of roadworks along The Terraces, which caused severe disturbance to High Street residents and compromised road safety as a result of more than double the volume of traffic and associated speeding. Officers announced that a review of parking zones is in progress and KA Zone is due to be assessed shortly. There is a public PCC scrutiny panel meeting on 3 November to discuss this. A couple of residents have raised the problem of pavement cycling with Councillors. Mike has issued a comprehensive response and the matter is due to be discussed at the next Forum meeting on 8 December 2016. Speeding enforcement remains an issue. Mike will email Cllr Brent regarding possible CIL money to fund traffic calming / road crossing amenities. Sentiment is growing that Old Portsmouth should be a 20mph zone (rather than a 20mph limit), which will require road engineering to slow traffic down. Wightlink’s construction plan has been announced and Mike will put an update on the website. Scoot Ferries – it is approaching the one year mark when PCC’s CEO planned a review. Mike will follow up.

13. Policing
No update.

14. Ward Councillors’ Reports
No councillors present.

15. Committee Admin
None.

16. AOB
Committee members are keen to look for charitable / community causes that would be appropriate for FOOPA to support in the year ahead and welcome any suggestions from FOOPA members.

17. Date of next Meeting
Wednesday 16 November 2016, and the final meeting of 2016 is on 7 December.

Minutes September 2016

THE FRIENDS OF OLD PORTSMOUTH, 21 September 2016

Website: www.oldportsmouth.org.uk/ Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, 21 September 2016

Present:

Hilary Tyler (Chairman), Bob Stewart (Spice Island), Rob Wood (Ward Councillor), Tom Wood (Ward Councillor), Anita Stepnitz (Defibrillator Project), Gail Baird (Deputy Chair, Website), Anna Koor (Secretary)

Absent: Ryan Brent
1 Apologies – Terry Halloran (Planning), Jonathan Clapham (Engineering), PCSO Michelle Slater (Police – St

Thomas Ward), Alistair Wilson (Membership), Mike Dobson (Traffic),

2 Minutes of previous meeting

The Minutes of the meeting held on Wednesday 20 July 2016 were approved pending an amendment regarding cancellation of the Seafood Festival at the Camber.

3 Matters arising

Seafront safety – Having been notified by Michael Lawther (PCC’s Strategic Director / City Solicitor) that nothing was outstanding regarding any safety checks, Cllr Wood is awaiting confirmation from him that this can be shared with the wider community.

4 Correspondence

Nil.

5 Treasurer's Report

Anita confirmed that Laurie Higgins will be FOOPA’s new treasurer. He is currently away but will attend the next Committee meeting. Hilary believes she has all the Treasurer documentation from Alistair and will pass that to Anita so that she can forward to Laurie before the next meeting. Anna and Alistair wil be joint signatories and Laurie Higgins will be added.

6 Membership Report

Alistair not present but Hilary reported that 18 new members have joined since January 2016, and FOOPA currently reaches 384 people in 244 households.

7 Planning Report

Terry was away but his summary is attached.

Sallyport Hotel – there are neighbour concerns regarding the rear extension planned which have been raised with PCC Planning. Rob has declared an interest – his own property may be affected. The concerns include impingement on light and issues such as waste storage. The PCC case officer is visiting the site to talk to neighbours and hopefully the matter can be resolved amicably.

Pembroke Park – residents have been trying to ascertain who has maintenance responsibility over certain external communal areas. Colas is only responsible for specific parts. There are also question marks over parking for visitors.
Grand Parade – Anna has noted that No 5 Grand Parade’s wrought iron balcony railings have been missing since the property frontage was renovated some time ago. Rob said this had been noted and they are apparently still being re-furbished. It was agreed that the situation be monitored.

Air BnB – Bob asked what PCC’s policy on AirBnB in the city is in the light of strictly regulated B&B operators like himself. Other cities have recently introduced new rulings due to lack of regulation. There is concern over parking pressures, impact on social housing needs, and increased population densities. Cllrs Rob and Tom Wood will ask officers if the matter is being reviewed.

HMOs (Housing of Multiple Occupancy) – Cllr Tom Wood reported that four applications in the ward had been rejected. It is understood that the owners concerned wanted to increase the student occupancies in their HMO properties. Cllr Wood was able to determine that the city’s policy of a 10% ceiling on HMOs in neighbourhoods, also applied to existing properties with HMO status.

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8 Social Secretary's Report

Sonia Banks is looking at possible venues for the Christmas lunch at the end of November. Anita has attempted to follow up with BAR regarding a members’ visit to the development. BAR’s communications team is now liaising with her regarding what they can offer. Gail will contact the person who designed and built Portsmouth’s original airfield regarding a possible talk. She will also speak to the Buckingham House manager about conducting a tour. A trip to the Mary Rose Museum following its reopening has yet to be planned but remains an option.

9 Engineer's Report

It is understood that the Harbour Master Rupert Taylor has visited BAR at the Camber and in his opinion, the far side quays are not sufficiently lit. Residents have reported that BAR’s interior office lighting continues to be illuminated randomly late at night. Rob understands that they are revamping all their operational lights however he will enquire. Victoria Pier – the railings have been reinstated and 2 of the seats have been removed to be repaired after being damaged.

10 Defibrillator Report

Rob has talked to Cllr Ryan Brent about contributions from Portsmouth’s CIL fund (Community Infrastructure Levy). Anita will talk to Julia Hender and put her in touch with Cllr Brent. Anita reported that Julia met with Bev Lucas (PCC Planning) and the South East ambulance service to discuss suitable locations. According to Bev, the proposed position at The Canteen would require permission from Historic England which may take in the order of six months. Alternatives are being discussed.

11 Website

Gail reported that all is progressing smoothly, no issues to report.

12 Traffic

In Mike’s absence, Anna briefly updated the Committee regarding the Old Portsmouth Traffic and Road Safety Working Group meeting on 20 September which was attended by the new Cabinet Member for Traffic and Transportation, Cllr Jim Fleming. Anna raised the issue of diversions along High Street (as a result of roadworks along The Terraces) during Apil/May and the lack of neighbour notification, with Michelle Love (PFI Network Co-ordinator – Highways PFI Team, PCC). Unfortunately, extending letter drops to encompass residents along diversion routes is not possible due to lack of resources, however it was acknowledged that Councillors should be better briefed in future regarding impacts from roadworks that affects residents along diversion routes. As a result of complaints to PCC from residents, Vehicle Activated Signs (VAS) were installed temporarily while works were in progress. Cllr Fleming will investigate CIL funding to pay for permanent VAS along High Street and Michelle Love will discuss the possibility of a community funding contribution from Colas. Mike will brief the Committee on the OPTRSWG and Wightlink in more detail at October’s meeting.

13 HotWalls Studios and The Canteen

There are still some issues to iron out to ensure sustainability of the project, such as weekend hours of operation at the Studios.

14 Policing

No update.

15 Ward Councillors’ Reports

Nothing further in addition to the above.

16 Committee Admin

Jon Clapham has resigned. The Committee is very sad to see him go but thanked him for his loyalty and hard work over many years.

16 AOB

None.

18 Date of next Meeting

Wednesday 12 October 2016

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Minutes July 2016

THE FRIENDS OF OLD PORTSMOUTH, 20 July 2016

Website: www.oldportsmouth.org.uk/ Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, Wednesday 20 July 2016.

Present:

Hilary Tyler (Chairman), Bob Stewart (Spice Island), Mike Dobson (Traffic), Rob Wood (Ward Councillor), Tom Wood (Ward Councillor), Anita Stepnitz

Absent: Ryan Brent
1 Apologies – Terry Halloran (Planning), Anna Koor (Secretary), Jonathan Clapham (Engineering), PCSO

Michelle Slater (Police – St Thomas Ward), Gail Baird (Deputy Chair, Website).

2 Minutes of previous meeting

The Minutes of the meeting held on Wednesday 15 June 2016 were approved. 3 Matters arising - See below.

4 Correspondence
Feltham Way – Concern from residents about the condition of the public footpath route, in particular the paintwork and prevalence of weeds. Its maintenance is not part of the Colas PFI contract. The Economic Growth manager at PCC has been made aware of the issue and is looking into which department this responsibility lies with.

Seafood Festival – Taking place on 3 / 4 September 2016 at The Camber in the vicinity of Viviers Fish Market. Health & Safety issues have been raised by residents and these are being addressed by Heather Todd, Assistant Events Manager, PCC. The matter has also been reviewed by Portsmouth Safety Advisory Group (PESAG).

Extra Litter Bins – Residents have advised the Committee that extra litter bins are needed on the beach. Cllr Wood will ask PCC officers to place temporary bins on the beach.

Seafront Safety – The Committee asked Cllr Wood to raise the issue of Seafront Safety with Michael Lawther (PCC’s Strategic Director / City Solicitor) as to whether any safety matters are outstanding. His reply confirmed that nothing is outstanding and City Council’s seafront safety policy is in order.

Parking – Cllr Jim Fleming, PCC’s Cabinet Member for Traffic and Transportation has said that residents are unlikely to be able to obtain a third permit in future.

5 Treasurer's Report

Nil. Hilary has obtained forms to change the bank mandate to add Alistair and Anna as signatories and remove former Treasurer David Swann. Laurie Higgins has been invited to join the committee as Treasurer. Alistair has the Bank form and will follow up with David to obtain his signature and any further bank statements etc.. Hilary has the rest to pass on to the next Treasurer. Similarly, Alistair also holds a file of advertising correspondence and accounts with copy invoices.

6 Membership Report

Alistair not present.

7 Planning Report

Terry is away however he has submitted a planning summary – see attached.

8 Social Secretary's Report

The Committee hope to arrange a visit to the BAR Building and a tour of their facilities in the Camber sometime in September. Rob will contact Vikki and Hilary will pass the email information already copied to them to Anita to follow up. A trip to the Mary Rose Museum following its reopening is also planned.

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9 Engineer's Report

Lighting at the Camber – residents in the vicinity have raised the issue of light pollution at the Camber. However, it is understood that port authorities consider lighting not to be bright enough. BAR’s building seems to be causing problems for surrounding residents who have witnessed lights being turned on at 03.00. The reasons for this are unknown and Cllr Wood will investigate. There is to be a meeting in August.

10 Defibrillator Report

Anita updated the Committee on progress. Julia Hender (WI President, Portsmouth) is meeting PCC Planning officer Bev Lucas on site with an electrician to look at suitable locations to place the equipment.

11 Website

No issues to report.

12 Traffic

Speeding - Vehicle speeding along High Street continues to be of considerable concern and Mike presented some statistics from data gathered by local Community SpeedWatch (CSW) volunteers indicating that some of the more alarming speeds are occurring during the morning rush-hour due to the effect of the High Street ‘rat-run’. He commended the Old Portsmouth CSW group for their work with PCSO Michelle Slater. Mike reported that High Street residents have been disturbed by road works along The Terraces which required diversion of Southsea traffic via Pembroke Road and High Street on a nightly basis over a period of three weeks or so. Residents complained to PCC Highways and Road Safety teams regarding the lack of prior communication and the negative impact on road safety owing to the substantial increase in traffic volumes and associated speeds. The Committee agreed that traffic diversions need to be managed better by Colas and PCC. This will be followed up by Cllr Tom Wood.

St Jude’s School Parking – One Blue Badge is understood to have been confiscated by parking attendants for misuse. Checks are being made and a clamp-down on parking on yellow zig-zags outside all schools is in progress.
Shipwrights Way – Two lengths of the route are still not linked up: one involves army land in Bordon and the other disconnected section is in Old Portsmouth. PCC is currently investigating plans to complete the route south of Governor’s Green.

Wightlink – Mike reiterated that the consultant’s modelling did not appear to reflect traffic conditions. He proposed that the Forum and FOOPA Chairs write to Wightlink’s CEO to obtain assurances that there will be no congestion as a result of their proposals and that residents’ concerns have been addressed.
There are to be traffic diversions during the America’s Cup.

13 HOTWALLS STUDIOS Advisory Panel (ARTches)

There are still some issues to iron out to ensure sustainability of the project, such as weekend hours of operation at the Studios.

14 Policing

No update.

15 Ward Councillors’ Reports

Nothing further to add in addition to the above.

16 AOB

None.

18 Date of next Meeting

Wednesday 21 September 2016

Minutes June 206

THE FRIENDS OF OLD PORTSMOUTH, 15 June 2016

Website: www.oldportsmouth.org.uk/ Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, Wednesday 15 June 2016.

Present:

Hilary Tyler (Chairman), Terry Halloran (Planning), Bob Stewart (Spice Island), Anna Koor (Secretary), Rob Wood (Ward Councillor), Tom Wood (Ward Councillor), Alistair Wilson (Membership). Guest: Ken Bailey.

Absent: Ryan Brent
1 Apologies – Jonathan Clapham (Engineering), Mike Dobson (Traffic), Vikki Mathews (Social), PCSO Michelle

Slater (Police – St Thomas Ward), Gail Baird (Deputy Chair, Website).

2 Minutes of previous meeting

The signed approved Minutes of the meeting held on Wednesday 18 May 2016 were passed to Anna Koor for the file.

3 Matters arising
Website – No further obstacles to report. News and articles to be sent to Gail for uploading to the website and she will forward any email correspondence to the Committee for responding.

RNLI donation – The £50 donation has been made in memory of Keith Feltham. Hilary has not heard anything further from the family.

Membership – Alistair will send Anna the FOOPA Committee Members full contact details list and she will email individual members to check their details are up to date.

Accounts – The amended accounts are now on the notice board and on the website.
Post of Treasurer – Hilary’s and Tom’s enquiries have drawn a blank. Tom will continue to work on finding a

candidate. Hilary will look at the matter of gaining extra signatories for the account.

Defibrillator / Seafront Safety – Rob Wood confirmed that matters had been resolved with Anita Stepnitz and Committee Members reiterated that Anita would be a great asset to FOOPA and wish to encourage her to rejoin. Committee members agreed that seafront safety is of utmost importance to the community and should be firmly on FOOPA’s agenda as a community concern. Rob will enquire with PCC officers as to the current status of seafront safety and update the Committee at the next meeting. Anita is currently away and is considering her position and a way forward. The Committee hopes to hear further news from her regarding the Defibrillator project she proposed on behalf of the Portsmouth WI.

Social – Vikki is prepared to pass on advice and training to whoever takes over the reins in organising a new Social programme for members.

4 Correspondence
Police / Hotwalls Studios – Anna will circulate to the committee correspondence she has received from PCSO Michelle Slater, and Julie Graves who attended the last Hotwalls Advisory Panel meeting on 19 May 2016 on behalf of FOOPA.

Seafood Festival – Some members have received a leaflet notifying residents about a forthcoming Seafood Festival at the Camber. Further information is being sought by the Committee.

5 Treasurer's Report

Nil. However Alistair agreed to follow up with former Treasurer David Swann to obtain any post relating to FOOPA finances such as bank statements. These will be kept by Alistair and passed on to the next Treasurer. Similarly, Alistair also holds a file of advertising correspondence and accounts with copy invoices.

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6 Membership Report

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Alistair reported that there are currently 257 members, including two who have recently joined.

7 Planning Report

See attached.

8 Social Secretary's Report

Nil. It is hoped that Vikki might attend the next meeting so that a full discussion can be had regarding the practicalities of a sustainable future social calendar. The Committee agreed to think about lining up suitable speakers and venues so that FOOPA can host a new programme of Talks. The Committee discussed the possibility of a FOOPA tour of the BAR Headquarters and its Visitor Centre. Rob will follow this up with BAR and PCC.

9 Engineer's Report

None - Anna to maintain contact with Jon.

10 Wightlink (WL) Investment Proposal

The Committee hopes to have an update from Mike Dobson at the next meeting.

11 Website

See above.

12 Traffic

Mike was unable to attend due to work commitments.

Invited guest and Old Portsmouth resident Ken Bailey updated the Committee on progress with the Camber Right of Way Appeal. Ken gave a brief account of developments following the applicants’ formal submission in November 2014 for the Camber Right of Way to be recorded on the Definitive Map. Almost 12 months later in November 2015, Portsmouth City Council refused to make this Definitive Map Modification Order on the sole ground of statutory incompatibility with the Council’s requirement to run a port. It was anticipated this would be a defence that PCC would make, and the Applicants (Ken Bailey and Anna Koor) lodged a formal Appeal with the Secretary of State the following month, focused on challenging those grounds. They also commented on other errors in PCC’s investigation.

Following subsequent exchanges of correspondence between applicants, PCC, and the Appeal authority during the Appeal process, further evidence and hence additional grounds to substantiate the Appeal were discovered. The Secretary of State’s final decision was received on 26 May 2016. In her decision report, the Planning Inspector found that the documentary evidence indicates that it is reasonable to allege that public rights have existed at the Camber and that the documentary and user evidence would support an order to be made. However the Appeal was dismissed, not because of the issue of Statutory Incompatibility but because the original application was made for a Byway Open to All Traffic and this category of highway was not supported in law by the available evidence. The Applicants are currently investigating what options there are going forward.

Ken concluded by reminding the Committee of Councillor Ellcome’s public statement at the December 2015 Neighbourhood Forum that, although PCC had decided not to make an order to amend the map, they would establish a public access policy statement for the Camber. PCC has not been in touch with the Applicants or any community representatives on this matter, as far as the Applicants are aware. Ward Councillors were asked to investigate this matter with PCC officers. FOOPA agreed to negotiate as necessary on behalf of the community in respect of the establishment of an official access policy, including how it would be policed, and Ken Bailey would advise as required.

13 HOTWALLS STUDIOS Advisory Panel (ARTches)

See above.

14 Policing

Simon Buckle is the new Police Team Leader for St Thomas ward. He replaces Rob Sutton. Anna to circulate report from PCSO Michelle Slater.

15 Ward Councillors’ Reports

Nothing further to add in addition to the above.

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16 Committee Administration

It is hoped that Anita will attend the next meeting.

17 AOB

None

18 Date of next Meeting

Wednesday 20 July 2016

Minutes May 2016

THE FRIENDS OF OLD PORTSMOUTH, 18 May 2016

Website: www.oldportsmouth.org.uk/ Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Minutes of the Executive Committee Meeting held at Portsmouth Sailing Club, Wednesday 18 May 2016.

Present:

Hilary Tyler (Chairman), Gail Baird (Deputy Chairman, Website), Terry Halloran (Planning), Bob Stewart (Spice Island), Anna Koor (Secretary), Rob Wood (Ward Councillor), Tom Wood (Ward Councillor).

Absent: Ryan Brent
1 Apologies – Jonathan Clapham (Engineering), Alistair Wilson (Membership), Mike Dobson (Traffic), Vikki

Mathews (Social), PCSO Michelle Slater (Police – St Thomas Ward)

2 Minutes of previous meeting

The signed Minutes of the meeting held on Wednesday 16 March 2016 were passed to Anna Koor for the file. The Minutes of the AGM on 17 March 2016 were approved, with an amendment adding a tribute to Keith Feltham who has passed away. The Minutes of the previous Executive Committee meeting on 20 April 2016 were approved.

3 Matters arising
Website – Gail had a briefing from Phil, however there remains the issue of mail being sent to the website, which is not being responded to. Rob explained about monitoring and will send Gail the password to give access to the website emails. Gail will look at how these emails can be forwarded to Committee members.

RNLI donation - the Committee had agreed to make a £50 donation to RNLI in memory of Keith Feltham. Hilary has sent the cheque to the funeral directors with a letter to be forwarded to his the family recording his contribution to FOOPA. Hilary reminded the Committee and asked Gail to note that the next Annual Review should make a special mention of this and feature photos and an article about Keith.

Police - Anna enquired whether PCSO Michelle Slater wanted to attend future FOOPA Committee meetings. Michelle will miss the next couple of meetings as she is on leave, but wishes to continue attending and to please keep her on the circulation list. In her absence, she has submitted a Police report – see attached.

Membership - Anna has received the digital file of the FOOPA members list from Alistair for safe-keeping. She still needs an updated FOOPA Committee Members full contact details list and will follow up with Alistair when he is better. Gail, Michelle and Anna’s details need to be added to this list.

Accounts – An examined copy of the final accounts for the year ended 31 December 2015, supplied by Janis Loose, was circulated to the Committee. Janis also provided a comprehensive list of recommendations regarding FOOPA finances and future Treasurer / Committee procedures

4 Correspondence
CCTV – Following the Committee suggestion that FOOPA may be able to fund a community CCTV camera, Terry enquired with PCC regarding any regulations or requirements. The response was that privately funded cameras can be mounted on private buildings, but PCC would not permit private cameras to be hooked up to their CCTV system. It was recommended that a high-resolution quality, day and night time operational camera would be appropriate and Terry will investigate costs and optimal locations.

Defibrillator – An email update was received by the Committee from Anita Stepnitz. She is currently trying to find who to contact within the Ambulance Service to secure their approval on what type of defibrillator to purchase, where to site it, and how it is linked into the ‘999’ system. PCC is also helping with this information, and she will be touch again when there is more news.

Hotwalls Studios – Committee members recently became aware of the Premises Licence (alcohol) application by The Canteen café proprietors and concern was raised regarding the prospect of on- and off- site retail sales and extended opening hours, particularly as this new information does not seem to be

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1

compatible with the original planning application. Anna will send a letter to Bev Lucas (PCC Planning) to seek clarification.

5 Treasurer's Report

It was proposed that the examined 2015 accounts now be published. Terry will put the balance sheet summary on the Noticeboard. Janis had identified a couple of potential new Treasurer volunteers; however both lines of enquiry had proved fruitless. The Committee is now looking at other possible volunteers as follows: Hilary will approach the previous FOOPA treasurer and enquire at Cathedral House; Tom will enquire with the Treasurer at the Charity he works for, and at the University (student experience person).

6 Membership Report

None - Alistair was unable to attend due to illness.

7 Planning Report

See attached. There was some discussion in relation to a retrospective application at 2 Nobbs Lane (0354). Anna recalled that there had been neighbour concern in the past regarding work at this property. Rob and Tom will investigate.

8 Social Secretary's Report

Gail reported that she had spoken to Vikki, who has written tendering her resignation as Social Secretary. The Committee were very sorry to hear this news and noted the huge challenges she has faced with bookings and costs, together with the pressures of keeping the programme financially sustainable. Hilary will reply to that letter expressing our appreciation of all her efforts over the years, and inviting to Vikki to the next Committee meeting to discuss how best a successor might move forward a revised social programme.

9 Engineer's Report

None - Anna to maintain contact with Jon.

10 Wightlink (WL) Investment Proposal

Gail updated the Committee regarding her deputation on behalf of FOOPA to PCC Planning Committee on 30 March 2016. Rob observed that Wightlink did not wish to relocate their operations, but suggested that FOOPA make contact with the new CEO to try and establish dialogue regarding residents’ concerns with the traffic situation and increased congestion. It was acknowledged with hindsight, FOOPA could usefully have included comments on the scheme’s design and conservation considerations as well as the traffic issues.

11 Website

See Correspondence above.

12 Traffic

Mike unable to attend due to work commitments. Rob updated the Committee on new Cabinet Member roles following the recent Elections. He confirmed Jim Fleming is now the portfolio holder for Traffic and Transportation, replacing Ken Ellcome who has become Deputy Mayor. The Committee asked Rob to contact Cllr Ellcome to request him to brief Cllr Fleming on Traffic and Parking issues in Old Portsmouth, and highlight the effectiveness of the quarterly Old Portsmouth Traffic and Road Safety Working Group meetings.

13 HOTWALLS STUDIOS Advisory Panel (ARTches)

Anna to contact Julie Graves (FOOPA’s representative to the Hotwalls Advisory Panel) for feedback from the next meeting with PCC on 19 May 2016.

14 Policing – see report from PCSO Michelle Slater. 15 Ward Councillors’ Reports

Recently elected Cllr Tom Wood was welcomed by the Committee.

16 Committee Administration

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Following the last meeting, Terry re-visited the subject of FOOPA’s important role in enhancing seafront safety in the past. Anita had been invited to re-join the Committee, but this was subject to concerns she had raised. The relevant committee members will be meeting separately to discuss and hopefully resolve this.

17 AOB
Westmark site – Terry is planning to meet with Fullers to find out more about their development plans. Camber Right of Way – the case is currently with the Secretary of State Planning Inspector awaiting a decision. Anna proposed that this be an agenda item for the next meeting, by which time a decision should have been reached.

18 Date of next Meeting

Wednesday 15 June 2016

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